How To Plan Your Wedding During the COVID-19 Pandemic.

When asking our Instagram followers what they wanted information on, it was no surprise that a good percentage wanted tips on how to plan their wedding with the uncertainty of the imposed restrictions due to COVID-19.

The tips provided are on the research done. Wedztyle cannot speak on behalf of governments nor can comment on the legalities surrounding consumer entitlements in getting back deposits paid. However, what we can do is offer tips that will help couples in making the decision postpone or re-schedule their special day.

Sit down with your Partner.

You and your partner must be on the same page when deciding if you will postpone, reschedule, or adapt your wedding to the current COVID restrictions. Communication is key as weddings without such circumstances are already very stressful.

Communication with Vendors

Communicating with chosen vendors is essential for a couple of reasons. Firstly, you need to inform them of your intent – are you postponing, rescheduling, or going ahead. Secondly, you need to have the confidence that they will be operational in the foreseeable future. Understandably, we do not have a crystal ball on this, but it needs to be a consideration.

Image by Samantha Gades – Unsplash

Negotiating with your vendors

Firstly, go over the terms and conditions of each vendor. Focus on the these and adjust conditions to suit both parties.  Businesses have been affected by COVID; therefore, most will work with wedding couples to keep the business.  For those vendors who are willing to consult and work with you, give them options of dates.  Confirm all discussions in writing to protect yourselves should you need to. Vendors who are unwilling to be flexible, shop around. These are not for you.

Back – Up Choice of Vendors

Suppose the preferred vendor is not available on your date, now what? To prevent this scenario, I suggest that you have three to five vendors as a back-up. Before committing, read their terms and conditions. All negotiations need to be in writing. Please do not give any deposits unless written confirmation of a refund is applicable.

Image by Andreas Ronning – Unsplash

Contact your guests.

Notify all guests of the change in your wedding date.  You can say words like “WE HAVE POSTPONED OUR WEDDING DATE, NEW DATE COMING SOON,’ or “WE ARE RESCHEDULING OUR WEDDING, NEW DATE COMING SOON”.  Communicate this very clearly. Whether you have created a Facebook Event, Facebook Messenger, WhatsApp, or a Wedding Website, your guests need to know in advance of a pending new date.

Budget

With businesses not fully operational, consider changing your budget to reflect the financial strain that COVID-19 is bringing. For example, reducing your budget by 10% will force wedding couples to minimise unnecessary expenditure. You are using that 10% saving later for something else like an extended honeymoon.

Image by Wedztyle

Contingency Plan

These times are unpredictable. The number of allowable guests’ changes depending on the current infection rate. Wedding couples need to be adaptable; therefore, having a contingency plan is advisable. It could be that the wedding only has immediate family attending but captured on a digital platform for your pending guests to view. Or your wedding can be live-streamed, so your guests do not miss those moments. Various scenarios can come to play.

Whatever the scenario is for wedding couples, you can still have your wedding. It might not be in a traditional format (i.e. guests attending), but it will always be your day. Plan your wedding as you would with a contingency plan in mind. The Wedztyle e-planner will be a valuable resource in these COVID-19 times.

Main Image Mari Lezhava Unsplash

Wedding Vision Boards: The best way to use them.

Help Plan your Wedding with Vision Boards.

Planning a wedding can be overwhelming with couples finding themselves unclear on the direction to go. And why would they not be, with a plethora of options to choose from, it can be all too much. An option to bring their vision to life is using a vision board, as some like to refer it as a mood or inspiration boards.

What is a vision board?

Vision boards are just that – an inspiration of collective ideas. What I like about a vision board is that you create multiple boards. An example would include venue design, wedding dress, colour schemes, tables arrangements. The list goes on. It is these ideas that help shape the vision of your wedding. And within those boards, you can create tiers surrounded on what appeals the most or by cost.

Below is an example of how I would create a vision board for a wedding dress:
• Style of dress – add varying styles because knowing what you do not like assists you in deciding what you do
• Fabric swatch – colour and material type
• Shoes – colour, heel height, closed, open,
• Accessories – headpieces and jewellery
• Make-Up and hair – play with different looks.

Another vision board can be for your vendors. I would include the following:
• Décor of the ceremony and venue.
• Flowers
• Cake and desserts
• Photo locations
• Favours
• Invitations

Here are some tips that I have found work for me.

  1. Choose no more than ten images per vision board. Too many images/photos will confuse you.
  2. Tier the images whether it is on appeal or price
  3. When you have chosen what will NOT work for your wedding, delete the image.
  4. When you have narrowed the ideas to two images per vision board, walk away. Please give it a couple of days then go back to it.

Types of boards

Physical boards – These boards are based on cutting out images from wedding books and placing these onto a cork board that is readily accessible. Take photos of these boards to show to your vendors. The problem with these boards is where to store them while working on them. And what will you do after your wedding?

Digital boards – by far, these boards are most convenient and easily shared with all vendors. Pinterest, Canva and Adobe Spark are the three most popular digital boards; and my preference.

Pinterest is a great place to find inspiration and is user friendly. There is so much content to be found on Pinterest that you cannot go wrong. It is a free app and interactional as you can draw ideas from other like-minded people.The benefits using this platform it gives you inspiration in building a vision board with the things you like and sharing your boards with other users. www.pinterest.com

Canva has over 6000 templates in creating your invitations and vision board. Upload your images onto the boards. It is that simple. However, fees do apply for using Canva. It is approximately $17.00 a month, and you can cancel anytime. The benefits in using canva it has a easy to share option, has preset sizes and templates for social media posts, postcards, invitations etc. www.canva.com

Board created by wedztyle 2020
www.wedztyle.com

Adobe Spark is a free app that you can download onto any device. It has many templates and free photos to add onto your boards. You also have the option to take photos or import them directly from your photo library. Like canva it has a sharing options along with preset sizes and templates for social media posts. www.adobe.com

Board created by Wedztyle 2020
www.wedztyle.com

Overview
• Get organised
• Do more than one vision board
• Don’t limit yourself – apply your ideas freely
• Stand by what you want and do not want

Be creative with your boards and most importantly have fun!

about WedZtyle

 

WedZtyle came about by a family of sisters who feel passionate about assisting couples in planning their wedding day. Our first introduction to weddings was back in 1997, where we started on the journey of designing and decorating wedding cakes. Over time, we developed an intimate exposure within the wedding industry. Here is where we realised that a lot of couples feel overwhelmed and stressed when it comes to planning their big day. Because of this, WedZtyle was created to give couples a valuable tool to guide them in planning their special day. 

We recognise that couples have different needs. What we offer is an individualised approach that allows couples to choose what is most important to them.

 

© 2020 WedZtyle. All Rights Reserved.

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